Transparency and Accountability

Melanio Michael Reyes, cicm
Missionary in RP

Introduction

In the wake of profound changes in the world that have brought about significant shifts and transitions, the role of the treasurer has also evolved to become increasingly complex, delicate and vital. As more than a decade had passed since the last meeting of all Provincial treasurers and recognizing the need to navigate across and through the changes within our Congregation and the world, Raul Caggauauan, the Treasurer General, organized a session of all Provincial treasurers on October 2-13, 2023. With the theme “Transparency and

Accountability in our Missionary Work”, the meeting was held at the Guest House of Saint Louis University, Baguio City, Philippines. The meeting aimed to enable treasurers to share experiences and acquire the necessary tools and strategies to adapt efficiently and effectively to significant changes affecting their work.

During the meeting, the Provincial treasurers and the Treasurer General had the privilege of being in the company of Charles Phukuta, the Superior General. The treasurers were all equipped with the necessary documents and information to facilitate a productive and informative exchange of experiences and insights.

The cool and serene atmosphere in Baguio, accompanied by the warm and cordial welcome of Gilbert Sales, the SLU President, and the SLU personnel, provided an animating environment to create and renew the good CICM spirit among treasurers. The first day started well animated by the Saint Louis University Glee Club welcoming and entertaining the participants with their captivating display of talents, which elicited a heartwarming response among the participants. 

The conference hall on the top floor, aptly described as “the Upper Room” with its panoramic view of the city and the horizons of mountains, was the venue where the participants embarked on a shared journey of united hearts and minds towards a collective commitment to transparency, accountability, and responsible management of financial resources.

Experts' points of view

Recognizing the importance of understanding the emerging challenges the treasurers face today, the Treasurer General invited experts to help the participants see the value of their ministry, as well as to equip them with the necessary tools and strategies to confidently navigate through and with the ever-changing financial landscape and detect potential threats that can compromise the quality of their witness and the integrity of the mission.

Andre de Bleeker, our General Archivist, shared with the participants an insightful and inspiring conference on the role of treasurers as witnessing ministers in the Congregation. Andre’s talk initiated a sharing that transcended the technical aspects of financial management. He presented an invitation to a deep concern for the spiritual dimension of the work of treasurers. The talk of Andre elicited among the treasurers a profound understanding of spirituality as he illustrated the noble examples of our Founder and the concepts of money in the bible. The input of Fr. Andre and the exchange of experiences reaffirmed the commitment of treasurers to accountability and transparency.

Mr. Andreas Machnik, from Pax-Bank, based in Cologne, Germany, gave a presentation on financial management and best banking practices. He addressed the challenges faced by religious institutes in maintaining credible financial conduct. He emphasized the importance of good financial conduct within the church as he shed light on cases of financial mismanagement that have plagued religious institutions and the hurdles they continue to face as consequences. In his discussion, he highlighted the need for corruption prevention. In understanding the complexities involved, the participants were convinced about the need for a comprehensive system to prevent corruption, even seeking external support in establishing effective internal controls that foster financial integrity and accountability.

To strengthen the treasurers' financial expertise, Ms. Jill Landefeld from Brown Advisory and a member of our IHM Investment Management Committee conducted an engaging session on investment. The objective of the session was to provide the treasurers with valuable insights and knowledge to enhance their ability to make informed financial decisions regarding reinvesting IHM common fund dividends, selling shares, realizing gains, and financing budget deficits. While most treasurers may not be directly involved in portfolio management, the session and exercise on portfolio construction provided a valuable foretaste for them of how capital funds operate within the IHM Common Fund.

To better understand the dynamics of the EMI, a video conference was set with the responsible for operations of EMI medical insurance, Mr. Sylvain Sacheli, and Ms. Anne-Marie Goosens, the CICM group manager of EMI insurance at Scheut. Their intervention clarified several concerns about medical refunds in the provinces and provided a comprehensible procedure to facilitate the process for better outcomes.

Sharing of experiences

The scheduled agenda included an opportunity for each treasurer to present their experiences, shedding light on the financial situation of their respective Provinces. This forum allowed them to express the joys, frustrations, and challenges inherent in their roles. The exchange of experiences proved to be a meaningful experience. Treasurers gained more insights, expanding their horizons and better understanding of the financial intricacies involved in their roles. The participants realized that the challenges faced by one Province could resonate with others, fostering a sense of solidarity and unity among treasurers. Beyond each narrative, a broader picture emerged. One got a snapshot of the financial situation of every Province. In a way, this collective understanding highlighted the need for congregational solidarity in the pursuit of CICM's corporate mission.

Other practical matters

During the final days of the meeting, the Treasurer General took charge and led the discussions on various practical points. The participants discussed various issues on finances in Initial Formation, Provident Fund, Green Fund, Congregational solidarity, and other relevant issues outlined in our Vade Mecum B document. Throughout the session, the participants engaged in a fruitful discussion and received clarification regarding Provincial policies on finances. The clarifications and reminders have contributed to helping treasurers improve collaboration and work efficiently.

As each day unfolded, the participants immersed themselves in the daily activities, learning something new and gaining valuable insights. The experience cultivated a profound appreciation for the opportunity to expand their understanding and skills as treasurers. The communal spirit that permeated through the participants was fraternal and inspiring.

The events of the day always left impressions of fulfillment to the participants. The communal prayer, the celebration of the Eucharist, and the conviviality of the evening “potus” promoted relaxation and bolstered the camaraderie among confreres. To further foster their fraternal connection, the group embarked on a weekend getaway to the picturesque Hundred Islands in Pangasinan, where relaxation and appreciation of nature intertwined harmoniously.

Words of fraternal support

On the last day, Charles Phukuta delivered a heartfelt message of gratitude and admiration to all the Provincial Treasurers. He emphasized the importance of being fruitful and faithful, drawing inspiration from biblical figures in the Gospel. He reminded the treasurers to remain open to God’s providence and embrace newness in their work. Lastly, he emphasized the significance of rest and having a sense of humor for their well-being and effectiveness as treasurers.

The meeting concluded with the Holy Eucharistic presided by the Superior General and celebrated at the SLU Parish Church. He was joined by the confreres of the Baguio-La Union District and attended by the heads of various University offices. In the meal served after, everyone further celebrated the fraternal communion and affirmed the identity and mission as CICM Missionaries.

Conclusion

The meeting of all CICM Provincial Treasurers was a resounding success, as evidenced in the evaluation. The gathering fulfilled its intended purpose of sharing and learning among the participants and from the invited experts. The challenges faced by treasurers in managing finances are undoubtedly demanding, especially in a constantly changing context. In a world where financial situations are perpetually evolving, treasurers can find comfort and guidance by embracing the profound invitation to find the true treasure in life.

As the treasurers departed from “the Upper Room”, they carried the inspiration and renewed energy to continue their ministry. They understood that while the financial landscape can be volatile and uncertain, their true and ultimate treasure lies in the Lord and the mission entrusted to them as treasurers. 

Source : Chronica No. 5 Sept-Dec 2023